Executive Assistant – Engaged Headhunters (On Behalf of Our Client)
Are you the type who jumps in with both feet when organizing others? Do you thrive in a fast-paced environment where no two days are the same? Are you a joy to work with?
If that sounds like you, keep reading!
Engaged Headhunters has been retained to find an exceptional Executive Assistant for our client, a fast-growing and dynamic company looking for a strategic, detail-oriented professional to support their executive leadership. This role is perfect for someone who thrives in a high-energy environment, has a knack for anticipating needs, and can bring order to the chaos while keeping things running smoothly.
Why This Role?
This is an opportunity to work closely with top executives, manage key projects, and play a vital role in the organization’s success. The right person for this job isn’t just an assistant; they are a trusted partner who ensures that business operations and executive priorities align seamlessly.
You’ll Love This Role If You…
✔ Thrive on organization – You love creating systems, structuring workflows, and keeping things running like a well-oiled machine.
✔ Move fast & get it right – You can handle multiple priorities at once and execute with precision.
✔ Are tech-savvy – You pick up new tools quickly and enjoy optimizing workflows.
✔ Stay cool under pressure – You handle last-minute changes, tight deadlines, and high-level demands like a pro.
✔ Are a proactive problem solver – You anticipate challenges before they arise and take action.
Bonus Points if You…
✨ Have a sharp eye for details and can spot even the tiniest grammar mistakes.
✨ Juggle multiple projects effortlessly while keeping everyone in the loop.
✨ Bring a positive, can-do attitude and a “never say never” mindset.
What You’ll Do
As the Executive Assistant, you will be the right hand to senior leadership, ensuring smooth day-to-day operations and managing key responsibilities such as:
- Executive Support & Project Management – Provide high-level administrative assistance, ensuring top priorities are executed efficiently.
- Calendar & Inbox Management – Own the scheduling process, ensuring meetings are coordinated seamlessly.
- Communication & Correspondence – Draft and manage emails, reports, and internal/external communications.
- Document & Contract Handling – Set up and manage e-signature documents to ensure accuracy and completion.
- Procurement & Purchasing – Initiate and complete orders, purchases, and subscriptions as needed.
- Travel & Expense Management – Plan and book travel accommodations, track expenses, and optimize travel logistics. (Bonus points if you find the best deals!)
- Event Planning – Organize team events, off-sites, and key company gatherings.
What You’ll Need
✔ Proven experience providing executive-level support in a dynamic, high-growth environment.
✔ Experience in SaaS, consulting, or agency environments is a strong plus.
✔ Expert proficiency in Google Suite (Docs, Sheets, Calendar, Gmail, etc.).
✔ Excellent communication skills – You write and speak with clarity and professionalism.
✔ A proactive, adaptable approach – You easily handle curveballs and shifting priorities.
Why Join This Team?
This isn’t just another Executive Assistant role. This is a chance to be part of something exciting and work alongside a team that values your skills and contributions. Benefits include:
✅ Flexible work hours – Because work-life balance matters.
✅ Exciting growth opportunities – Get involved in high-impact projects and expand your skill set.
✅ Competitive compensation – Your expertise and hard work will be rewarded.
✅ Autonomy & Ownership – You’ll have the freedom to manage your work in a way that best supports the team.
Ready to Apply?
If you’re up for the challenge, we want to hear from you!
📢 How to Stand Out:
Include a 1-minute video in your cover letter explaining why you are the perfect fit for this role.
📩 Apply today and let’s talk!